Privacy Policy

Last updated: 25.03.2026

1. Introduction

Welcome to Matrix Procurement (“we,” “our,” or “us”).
We provide procurement consultancy services to businesses across the UK and European Union.

We are committed to protecting your personal data and complying with applicable data protection laws, including the UK GDPR, the EU General Data Protection Regulation (GDPR), and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, and protect your personal data when you visit matrixprocurement.com or engage with our services.

2. Data Controller

Matrix Procurement is the data controller responsible for your personal data.

Contact details:
Email: gunars.strods@matrixprocurement.com
Address: 47 Highfield Street, Coalville, LE673BQ, United Kingdom

If required under applicable law, we will appoint a representative in the UK or EU.

3. Personal Data We Collect

We may collect and process the following categories of personal data:

Identity Data: Name, job title, company name
Contact Data: Email address, phone number
Business Information: Details related to procurement projects, supplier data, or business needs you provide
Technical Data: IP address, browser type, device identifiers
Usage Data: Website interaction data
Marketing Preferences: Communication preferences

We do not intentionally collect sensitive personal data unless required and agreed for a specific engagement.

4. How We Collect Your Data

We collect personal data through:

Website contact forms
Direct communications (email, phone, meetings)
Service engagements and contracts
Cookies and analytics technologies

5. How We Use Your Personal Data

We use your personal data to:

Provide procurement consultancy services
Respond to inquiries and communicate with you
Manage client relationships and contracts
Improve our website and services
Comply with legal and regulatory obligations
Send relevant business communications (where permitted)

6. Legal Bases for Processing

Under UK GDPR and EU GDPR, we rely on:

Contractual necessity – to deliver agreed services
Legitimate interests – to operate and improve our business
Legal obligations – compliance with applicable laws
Consent – for marketing communications where required

7. Sharing Your Data

We may share your personal data with:

IT and website hosting providers
Professional advisors (legal, accounting)
Business partners involved in service delivery (where necessary)
Regulatory or legal authorities when required

All third parties are required to protect your personal data.

We do not sell your personal data.

8. International Data Transfers

We may transfer personal data between the UK and the European Economic Area (EEA).

Where personal data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as:

UK International Data Transfer Agreement (IDTA)
EU Standard Contractual Clauses (SCCs)

9. Data Retention

We retain personal data only as long as necessary:

Client data: retained for the duration of the relationship and up to 6 years thereafter (for legal and tax purposes)
Inquiry data: retained for up to 24 months

10. Your Rights

Under UK and EU data protection laws, you have the right to:

Access your personal data
Request correction of inaccurate data
Request deletion (“right to be forgotten”)
Restrict or object to processing
Request data portability
Withdraw consent at any time

To exercise your rights, contact: gunars.strods@matrixprocurement.com

11. Complaints

If you are in the UK, you may lodge a complaint with the Information Commissioner’s Office (ICO).
If you are in the EU, you may contact your local Data Protection Authority.

12. Cookies

Our website uses cookies to:

Ensure website functionality
Analyse traffic and usage
Improve user experience

Where required by law, we obtain your consent before placing non-essential cookies.

You can manage cookie preferences through your browser settings.

13. Data Security

We implement appropriate technical and organizational measures to safeguard personal data, including:

Secure hosting environments
Access controls
Encryption where appropriate

14. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

15. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.